Timeframe: These steps typically take place after the search committee is done reviewing candidates. They are described here so the committee members understand the process steps that may take place at this point.

All individuals hired at the university must complete a federal I-9 form within three days of hire.

  • Form I-9 is used to verify the identity and employment authorization of individuals employed in the United States.
  • As required by federal law, the university must complete Form I-9 for each individual employed in the United States. Form I-9 is required for both citizens and noncitizens (Student Affairs: New Hire Forms)

The Oregon University System is committed to protecting the security, safety and health of faculty, staff, students and others as well as safeguarding the assets and resources of OUS and each of its universities. This policy is intended to support the verification of credentials, criminal history and other information related to employment and appointment decisions that assist the University in meeting its commitments.

  • Criminal history checks will be conducted as a condition prior to any applicant, employee or volunteer providing services in a critical or security-sensitive position. All categories of unclassified employees, classified employees, graduate assistants, student employees, volunteers and job applicants may be subject to this check. To ensure confidentiality and consistency of process across campus, all criminal history checks will be conducted by the Office of Human Resources. All criminal history checks will be conducted in a manner that supports the University’s commitment to non-discrimination. For more information see -- Criminal History Check
  • Educational credentials verification - The hiring manager or a member of the search committee must check professional references and verify credentials (degrees, licenses, certifications, etc.) prior to seeking approval to appoint a selected applicant. Degrees can be verified at website: /Welcome to Verification Services .
  • Driving history check (unusual for faculty hires). The university will conduct motor vehicle history checks as a condition for providing service for an employee or volunteer in a position with driving as an essential function. It is important to keep in mind that establishing needlessly rigid/exclusive qualifications or qualifications that may increase bias or produce disparate impact on the basis of protected status (e.g. requiring a driver's license when driving is not an essential function).